How Office Equipment Shipping Works
It starts with an inventory. Count the desks (note any L-shaped or sit-stand units), chairs, filing cabinets, bookcases and conference tables, then every piece of electronics: monitors, desktop towers, printers, phone handsets and small network gear. Mark which cabinets will still hold paper. A lateral file packed with records weighs far more than the empty frame, and weight is what you pay for.
Enter the list in the estimator, or go over it with us by phone. Our phone hours run 6:00 AM to 6:00 PM Pacific on weekdays and 9:00 AM to 3:00 PM Pacific on Saturdays. After you book, the pickup date falls between 2 and 10 business days out, so an office working against a lease end date should reserve at least 10 days ahead. A same-week pickup can often be arranged, though it may carry extra fees.
Pickup at an Office Building
Every estimate includes white glove pickup from the first floor of the business, which covers most storefronts, ground-floor suites and home offices. Larger office buildings often set their own move rules through the property manager. Call (866) 333-8018 to check access at your building before you book.
How Office Furniture and Electronics Are Packed
Professional packing comes with every shipment. Here is how typical office items are handled, and what to do before the crew arrives:
- Desks and workstations: empty the drawers and clear the top before pickup, and list L-shaped or sit-stand units separately in your inventory so the estimate reflects their size.
- Filing cabinets: moving records in labeled cartons keeps the cabinet lighter and the files in order. Keep the keys with you.
- Monitors, computers and printers: back up your data and unplug everything. Bag and label each workstation’s cables so setup at the new office goes quickly. Laptops, drives and anything holding client records are best carried by your own staff.
- Chairs, bookcases and conference tables: wrapped to protect upholstery, veneer and table edges. Glass tabletops and framed art can get custom crates.
- Supplies and paperwork: boxed in cartons and sent in the same shipment as the furniture.
What Sets the Price of an Office Move
Three things drive the number: packed weight, the room the shipment takes up on the trailer and the destination. The delivery choice matters too. Will-Call is the cheapest, with someone from your team collecting the shipment at the destination terminal. Curbside Delivery leaves it at the closest accessible point to the new address, and Full Service is white glove delivery inside the new space, the usual pick for office electronics delivery when nobody on staff wants to haul monitors and desks in from the street.
For a sense of scale, across our published routes about 500 lbs of furniture and boxes runs $600 to $1,650, and a load near 1,000 lbs runs $950 to $2,650. Those bands come from household shipments, so treat them as a rough guide; the estimator prices your actual office list. Financing through Enhancify is available if the move lands in a tight month.
Short-term storage is available at our destination terminals. Ship Smart delivers to all 50 states, across Canada and to most international destinations.
